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Installing your signature

These are instructions, not a guarantee. Email clients render HTML differently, so test each client yourself before rolling a signature out.

Outlook (Windows desktop)

  1. Copy the signature in Signature Studio.
  2. In Outlook, go to File → Options → Mail → Signatures.
  3. Create a new signature and paste with Ctrl+V into the edit box.
  4. Assign it to New messages, and the compact reply to Replies/forwards.
  5. Send a test message to yourself and to one external address before relying on it.

Gmail (web)

  1. Copy the signature in Signature Studio.
  2. In Gmail, open Settings → See all settings → General → Signature.
  3. Create a signature and paste with Ctrl+V / Cmd+V.
  4. Set signature defaults for new mail and replies, then Save changes.
  5. Send a test message to yourself and check it on a phone as well.

Apple Mail (macOS)

  1. Download the HTML file and open it in Safari.
  2. Select the whole signature on the page and copy it.
  3. In Mail, go to Settings → Signatures, create a signature and paste it.
  4. Untick “Always match my default message font”.
  5. Send a test message to yourself before relying on it.

Before you test

  • Images only appear once the brand asset base URL is public and verified.
  • Signature Studio cannot install anything into an email account for you, and does not connect to your mailbox.
  • Check the result in the clients your recipients actually use, including dark mode and mobile apps.